The rota

Generate Rota: Fills every role's cover, tries many arrangements, and keeps the one with the fewest problems, then the lowest wage bill.
Pre-flight check: Before it starts, warns you if a role has nobody eligible or a contract can't be met.
Working-time checks: Rest between shifts, weekly rest, the 48-hour average, night work and under-18 limits, on every rota.
Labour cost: The wage bill per person and per day, updating as you build.
Drag and drop: Move a shift to another person or day. Hold Alt to copy it instead.
Shift templates: Save the shifts you use most and drop them into any cell.
Overnight: Shifts and cover can run past midnight, such as a 19:00–02:00 door.
Shortcuts: Undo, redo, and a key for every action. Press ? to see them.
Rota export: The week as a spreadsheet or PDF, for the staff room wall.
Demand by numbers: Staff a role by covers booked, rooms or footfall, with a minimum floor.

02

Your team

Import: Paste a list or upload a spreadsheet. Each line is read by what's in it, so "James Smith, barman, £12 an hour" works.
Availability: Regular days off and recurring blocks, such as never before 10:00 on a Tuesday.
Hours: A contracted minimum, a weekly maximum, a daily cap and a shortest shift, per person.
Minimum wage: A rate below the band for someone's age is flagged, worked out from their date of birth.
Absences: Thirteen UK leave types, from sickness and holiday to jury service.
Sample team: Build a full rota with a demo team before you add real people.
Leavers: Marked as left, with their history kept. Bring them back any time.

GPGrace Parker Bar · Floor

Hours a week16 – 30

Longest day10h

Days offMonday

UnavailableTuesday before 10:00

Date of birth14 Mar 2004

Hourly rate£11.90 Below 21+ minimum

48-hour opt-outNot signed

03

No app store: One link for your venue and a 6-digit code each. Works in any phone's browser and adds to the home screen.
No contact details: You never enter anyone's email address or phone number.
Their week: Their shifts, who they're working with, and any days off.
Their hours: Hours this week, and the last four weeks of timesheets.
New rota: A dot appears when you publish a week.

Your weekNew

Mon

Off

Wed

17:30 – 23:00With Ella, Frederick

Fri

17:30 – 23:00With Alice

Sat

12:00 – 18:00With Alice, Ella

Hours this week17.0

04

Any device: Pair a tablet or an old laptop once with a one-time link.
Wrong codes: Too many lock that device only, never anyone's phone.
Who's in: A live list of who is clocked in right now.
Missed clock-outs: Listed at the top of the week, each linked to the shift.
Manager-logged: Hours you add yourself are marked as yours.
Payroll export: Hours, rate, basic pay and wage band for each person, each week, with absences and any over-hours flags.